Traveling and exploring different cultures
Mandy Gatt
Board Secretary
Zejtun
Summary
Professional in corporate governance and administrative support, prepared for high-level board interactions. Consistently ensures accurate documentation and streamlined operations. Known for collaborative team efforts and adaptability to evolving business needs, with strong organizational and communication skills.
Overview
14
14
years of professional experience
3
3
years of post-secondary education
2
2
Certifications
Work History
Board Secretary
Planning Authority
01.2025 - Current
- Overseeing and signing permits once approved by the Board, ensuring all documentation is complete and properly issued.
- Responsible for timely publication of all permits, adhering to weekly deadlines.
- Managing sensitive correspondence among Board members while maintaining strict confidentiality of privileged information.
- Creating and maintaining an up-to-date Board planning calendar, outlining key matters and upcoming agenda items.
- Handling all incoming and outgoing correspondence from Periti, ensuring timely and accurate communication.
- Providing administrative oversight and supervision of a team of five employees.
PA to the Chief Executive Officer
Planning Authority
12.2023 - 01.2025
- Scheduling and managing the CEO’s appointments and calendar.
- Filtering and managing the CEO’s email correspondence.
- Screening telephone calls, enquiries, and requests.
- Meeting and greeting visitors in a professional manner.
- Liaising with and coordinating administrative activities within the units of the Authority.
- Ensuring that administrative support functions are adequately staffed and resourced.
- Taking minutes during top management meetings and ensuring timely follow-up on action items.
- Responding to enquiries related to assigned objectives and preparing reports on ongoing work, when required.
- Carrying out general office tasks to support daily operations.
- Assisting in the handling and coordination of contracts.
PA to the Director of Planning
Planning Authority
01.2020 - 12.2023
- Scheduling and managing appointments efficiently.
- Screening telephone calls, enquiries, and requests, and handling them as appropriate.
- Meeting and greeting visitors in a professional and courteous manner.
- Liaising with and coordinating administrative functions within the units of the Authority.
- Ensuring that the administrative support function is adequately equipped and resourced to carry out its duties effectively.
- Taking minutes during top management meetings, when required.
- Responding to enquiries related to assigned objectives and preparing reports on ongoing work, as necessary.
- Carrying out various administrative and office tasks, as needed, to support overall operations.
PA to the Assistant Director
Planning Authority
09.2014 - 01.2020
- Scheduling appointments and managing calendars for executive meetings and commitments.
- Overseeing the coordination and timely submission of Parliamentary Questions.
- Screening telephone calls, enquiries, and requests, and handling or redirecting them appropriately.
- Liaising with and coordinating administrative matters within the Directorate and Ministries, as directed by the Executive Chairman.
- Taking minutes during top management meetings, as required.
- Preparing the PDAT (Planning Directorate Advisory Team) agenda and uploading minutes of previous PDAT meetings.
- Organising presentation requests from architects scheduled to appear before the PDAT.
- Performing administrative tasks related to the security staff, including preparation of rosters, recording and inputting overtime, and managing other related requests.
Secretary Coordinator
Planning Authority
11.2013 - 09.2014
- Screening telephone calls, enquiries, and requests, and directing them appropriately.
- Meeting and greeting visitors in a professional and courteous manner.
- Managing third-party diaries and scheduling internal appointments.
- Taking minutes during ministerial meetings and ensuring accurate documentation.
- Assisting in the preparation and coordination of responses to Parliamentary Questions.
- Liaising with and coordinating administrative tasks across the Directorate and Ministries.
- Supporting higher-ranking officials within the Unit as required, ensuring smooth operational workflow.
Secretary Assistant to the Board Secretary
Planning Authority
04.2013 - 11.2013
- Preparing the layout and formatting of draft Board minutes.
- Communicating Board decisions and directions to the relevant Directorates in a timely and accurate manner.
- Managing post-decision requirements to ensure the timely issuance of permits.
- Handling post-decision matters, including processing requests for Bank Guarantees.
- Responding to telephone calls and addressing general queries related to Board matters.
PA to the Chief Executive Officer
Planning Authority
11.2011 - 04.2013
- Devising and maintaining effective office systems, including data management and structured filing.
- Making travel arrangements for the CEO on an occasional basis.
- Screening telephone calls, enquiries, and requests, and handling them when appropriate.
- Managing and updating calendars and diaries, scheduling appointments, and greeting visitors in a professional manner.
- Taking minutes during internal management meetings and ensuring accurate documentation and timely follow-up.
Secretary
Planning Authority
02.2011 - 11.2011
- Assigned to coordinate and manage the Board Agenda.
- Sorting, reviewing, and logging planning applications for inclusion on the Board agenda.
- Sending Development Planning Applications (DPA) reports to relevant stakeholders.
- Filing and organizing agenda insertions and related documentation for internal reference and archival purposes.
Education
Higher National Diploma in Administration and Management - EQF Level 5 - Communication and Leadership Skills, Management, Management Information Systems, Economics, Law, Accounting for Managers, Statistics, Human Resources, Managing Strategic Direction, Managing e-Business, Managing Service Orientation, Entrepreneurship and new Business Ventures
University of Malta
10.2014 - 11.2017
Advanced Level Certificate - Accounts
Ordinary Level Certificates - Maths, English, Maltese, Physics, Computer, Accounts
Skills
- Calendar and appointment management
- Meeting coordination and minute-taking
- Travel and logistics arrangements
- Office systems and records management
- Drafting and formatting reports
- Professional verbal and written communication
- Handling confidential and sensitive information
- Liaising with internal and external stakeholders
- Multitasking and time management
- Agenda and event preparation (eg, PDAT, Board meetings)
- Workflow coordination across departments
- Prioritization of tasks under pressure
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Email filtering and task management tools
- Knowledge of administrative protocols in government or regulatory bodies
Training Programme
Minutes: taking and writing effective minutes
Certification
ECDL
Personal Information
- Date of Birth: 10/08/84
- Gender: Female
- Nationality: Maltese
Interests
Music
Running and training
Timeline
Board Secretary
Planning Authority
01.2025 - Current
PA to the Chief Executive Officer
Planning Authority
12.2023 - 01.2025
PA to the Director of Planning
Planning Authority
01.2020 - 12.2023
Higher National Diploma in Administration and Management - EQF Level 5 - Communication and Leadership Skills, Management, Management Information Systems, Economics, Law, Accounting for Managers, Statistics, Human Resources, Managing Strategic Direction, Managing e-Business, Managing Service Orientation, Entrepreneurship and new Business Ventures
University of Malta
10.2014 - 11.2017
PA to the Assistant Director
Planning Authority
09.2014 - 01.2020
Secretary Coordinator
Planning Authority
11.2013 - 09.2014
Secretary Assistant to the Board Secretary
Planning Authority
04.2013 - 11.2013
PA to the Chief Executive Officer
Planning Authority
11.2011 - 04.2013
Secretary
Planning Authority
02.2011 - 11.2011
Advanced Level Certificate - Accounts
Ordinary Level Certificates - Maths, English, Maltese, Physics, Computer, Accounts
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