Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Mary Molly Worth

HAMILTON

Summary

Higher education professional with over ten years of experience in admissions, program coordination, and student counseling. Proficient in advising diverse student populations and ensuring compliance with institutional policies. Demonstrated ability to enhance operational efficiency and implement process improvements in administrative roles. Strong organizational skills and proactive problem-solving contribute to team success and student access to education.

Overview

16
16
years of professional experience

Work History

Lead Career Preparation Period

Trapper Creek Job Corps
Darby
05.2024 - Current
  • I am the lead for the Career Preparation Period. This entails the coordination of incoming students, their arrivals, and the first month of instruction.
  • I am responsible for updating the new student information in the Computer Information System (CIS) in the Job Corps database.
  • I update student arrival status, arrival dates, and assign student counselors with CIS.
  • I coordinate the travel of new students from their home residences to Job Corps using E-transcor, a third-party transportation platform.
  • I solely coordinate standardized group and/or individual test administration of the Test of Adult Basic Education (TABE). This requires the tracking of students' test dates, following up with the education department to make sure students have received enough credit hours to take the TABE test, and then scheduling students' TABE tests in the CIS and DRC Insight portal for testing.
  • I keep track of student credentials, certification, entrance, psychological, and vocational interests, enter them into the center's database, and communicate this information to center personnel.
  • I plan, develop, and coordinate testing program policies, procedures, and schedules.
  • Monitors the administration of tests by proctors, ensures that test instructions are accurate, and that appropriate testing environments are maintained as per the TABE test standards and Federal Policy and Requirements Handbook guidelines.
  • Provides routine direction, information, and advisement to students and prospective students regarding testing policies, procedures, and outcomes. Ensures that all test administration is carried out in compliance with policies, regulations, guidelines, and standards.
  • I maintain route training records in accordance with the CPP plan guidelines, with the CIS systems.
  • Updates approved changes to the CPP portion of the Career Development Service System (CDSS) plan. I maintain records, written reports, completion of forms, and evaluations as required, and ensure the security of equipment and facilities.
  • I maintain case notes of student progress in the CIS system, create, and update student information within timeframes established by my supervisor, and in accordance with any applicable requirements established by our Federal Policy and Requirements Handbook (PRH). I am a central resource for the PRH with knowledge of incoming student relegations.
  • I ensure that operating procedures and Center directives are met regarding the CPP, including required classroom instruction hours.
  • Coordinate briefings by instructors, counselors, medical personnel, administrative personnel, and other staff at the Center.
  • I assist in group and individual interviews, and observation techniques. I administer standardized testing based on the assessment of individual student needs. Functions as the principal coordinator among Career Technical Training (CTT), academic, and residential living areas regarding new student activities. Provides counseling services covering Career Success Standards (CSS), Personal Career Development Plans (PCDP) development, and Work-Based Learning opportunity awareness.
  • I provide classroom and/or off-site Work-Based Learning (WBL) instruction in one or more courses. As an instructor, I follow the required course material outlined in the national Job Corps curriculum.
  • Provides instruction, tutors, directs, guides, monitors, and supervises students. Under the guidance of a subject matter expert, I provide input in the revision of course materials. Provides input into developing a program that ensures an atmosphere conducive to learning for students who may present atypical problems with communication and motivation.
  • Determines the appropriate use of supplemental materials and teaching aids, as available and applicable to the needs of the students.
  • Collaborated closely with team members to achieve project objectives and meet deadlines.
  • Approached customers and engaged in conversation through use of effective interpersonal and people skills.
  • Conducted routine maintenance and repairs on mechanical systems and industrial equipment.
  • Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Worked with cross-functional teams to achieve goals.
  • Managed time effectively to ensure tasks were completed on schedule and deadlines were met.

Job Coach

Montana Work Solutions
Hamilton
10.2021 - 12.2024
  • Advised director and clients on training and job opportunities.
  • Presented career path information at high schools, discussing job market trends.
  • Collaborated with employers to secure meaningful positions for individuals with disabilities.
  • Assisted clients with accommodations to enhance task completion and job performance.
  • Coached clients on workplace behavior and expectations to foster professionalism.
  • Identified barriers hindering employment and career advancement for individuals.
  • Created monthly case notes for each client, documenting progress and challenges.
  • Participated in training sessions on job coaching best practices.

Tree Farmer/owner

Canyon View Nursery
Corvallis
05.2020 - 06.2024
  • I owned a wholesale tree farm. As the owner, I made all company purchases, kept receipts, and tracked all company business expenditures and profits.
  • Responsibilities include planting, digging, ball and burlapping, and grafting of trees.
  • Cultivate, irrigate, prune, bud graft, and oversee the seasonal farm crews.
  • Responsible for all my own sales and maintaining and creating relationships with retail nurseries and landscapers.
  • Maintain farm equipment, including tractors, tractor parts such as mowers, tillers, and sprayers.
  • Monitored growth of crops and weeds, applying herbicides as needed.
  • Harvested crops at the optimum time for maximum yield and quality.

Outreach and Admissions/Career Transition Counselor

GBX/Adams Company
Darby
09.2023 - 05.2024
  • I was the main Admissions Counselor and Career Transition Services Counselor at Trapper Creek Job Corps. I provided information and guidance to prospective students by determining basic eligibility, conducting screenings, and providing career-based counseling in a hybrid remote work setting.
  • I ensured that all documents required to support eligibility are obtained, properly completed, and included in the application folder within the Job Corps Outreach and Admission Student Input System (OASIS).
  • I facilitated the coordination of gathering all needed documentation for the Job Corps admission process; this included the handling of PII records and the proper handling of such documents.
  • I work within strict timelines and monthly quotas of students' applicants.
  • I requested federal background checks and entered/uploaded the needed documents for the background check.
  • I keep monthly reports of student file statuses, such as enrollment dates, application status, background check status, outreach conducted, and tours. I shared this with my supervisor and company heads.
  • Prepared government documents for student and guardian signatures.
  • I checked the daily prospect list, made phone calls to prospects within 24 hours, and kept records of contact within OASIS.
  • I will ensure all documents required to support eligibility are obtained, properly completed, and included in the applicant's folders.
  • I maintained constant communication with Job Corps centers on the status of student applicants via email, phone, and meetings.
  • I review and audit all assigned areas regularly for contractual compliance, and the effectiveness of service delivery to students, and prepare related reports. I prepared the necessary and required reports related to outreach.
  • I educated and worked in partnership with local individuals, communities, organizations, schools, businesses, and other community task holders.
  • I helped attract eligible youth to the Job Corps program by providing information about the program, offered trades, center expectations, and center life.
  • I conducted pre-enrollment, pre-departure, and departure activities, and kept detailed records of each student.
  • All duties are done with limited supervision.
  • Worked closely with local agencies providing vocational rehabilitation services and supported employment programs.
  • Monitored student progress, provided guidance and support, and facilitated communication between school personnel, parents, and other community organizations.

Community Programs Coordinator

SAFE in the Bitterroot
01.2023 - 09.2023
  • Led domestic and sexual violence prevention initiatives, enhancing community awareness efforts.
  • Maintained comprehensive records of all community activities within SAFE database.
  • Acted as liaison between SAFE and community agencies, fostering collaboration.
  • Developed and executed projects for coalition, ensuring stakeholder engagement.
  • Coordinated community-based activities during Domestic Violence Awareness Month and related events.
  • Facilitated educational presentations and training sessions for community groups and schools.
  • Trained new volunteers on domestic and sexual violence issues to enhance program effectiveness.
  • Created and distributed outreach materials via SAFE social media platforms.

Boat Crew/ Captain

North Capitiva Island Company
Saint James City
12.2019 - 03.2020
  • Provided nautical transportation for tourists and goods to Pine Island and North Captiva Island.
  • Obtained U.S. Coast Guard certification and maintained compliance with navigation regulations.
  • Conducted safety briefings for passengers prior to departure to ensure awareness.
  • Ensured vessel seaworthiness before each journey, prioritizing passenger safety.
  • Navigated changing waters and weather conditions effectively throughout trips.
  • Completed captain school, achieving U.S. Coast Guard 6-Passenger Captain's License.

Coordinator of Department of Health Professions

Utah State University
Blanding
05.2019 - 11.2019
  • Responsibilities included program-related advising.
  • I strategically helped with planning course offerings, writing/editing course descriptions, and updating university catalogs, all within the USU Banner databases.
  • I held a USU travel card and was responsible for the timely manner of making purchases for the operations of the department, the timely reconciliation of purchases, and making sure that each purchase was justified and that funds came out of the correct budget.
  • Identified grant opportunities needed for department funding and item attainments.
  • I wrote grants for the health profession department, based on the needs of the department, and explained in detail how funds and items would be utilized by the university.
  • I was responsible for the safekeeping of all student records and student files, both hard copy and digital. Made updates within the USU database, Banner, including the creation of student files, class rosters, enrollment of classes, and creation of classes.
  • I would help create individual class schedules and enroll students in classes specific to the chosen health professions program, using the Banner platform.
  • I communicated with department heads, staff, and professors about updates, system issues, and classes within the Banner system.
  • I monitored project activities to ensure student satisfaction and meet accreditation guidelines.
  • Conducted an industry job training needs analysis and established training agreements to address those needs under the supervision of the Director of Health Professions.
  • Worked with internal and external stakeholders in planning and promoting existing and new, workforce performance-based training programs.
  • Monitored project activities to ensure student satisfaction and meet accreditation guidelines.
  • Updated information with USU data platforms and databases.
  • Helped develop and maintain positive client relationships and visibility through professional and positive actions with clients and workforce agencies.
  • Contributed to department goals by accomplishing related duties, as required.
  • Assisted the Health Professions Director in tracking accreditation timelines.
  • Performed miscellaneous job-related duties as assigned.
  • Utilized Microsoft Office, Excel, PowerPoint, and other software.
  • Assisted the Health Professions Director in tracking classes for HP Programs that involve multimodality teaching instruction.
  • Worked with internal and external stakeholders in planning and promoting existing and new, workforce performance-based training programs.
  • Attending recruiting fairs, bridging high school students to USU HP programs through CTE pathways, and tracking HP students through their programs to completion.
  • I conducted an industry job training needs analysis and established training agreements to address those needs under the supervision of the Director of Health Professions.
  • I traveled to other USU campuses, distance education sites, and area high schools.
  • Facilitated communication between different departments in order to resolve issues quickly.
  • Created and maintained accurate records of departmental activities, including budgets, personnel documents and project timelines.

Human Resource

Tite Water Energy, LLC
11.2018 - 05.2019
  • Maintained employee files to ensure compliance with Department of Transportation regulations.
  • Onboarded and reviewed all new employees to streamline integration processes.
  • Managed personnel and medical document processing for new hires, promotions, and transfers.
  • Reviewed post-offer information, identifying disqualifying factors from background checks.
  • Provided recommendations based on guidelines and background investigations.
  • Assisted employees with inquiries regarding company-sponsored benefit programs.
  • Conducted group presentations during new hire orientation and open enrollment sessions.
  • Updated spreadsheets to maintain accurate records of employees, vehicles, and equipment.

Upward Bound Coordinator

Utah State University
Blanding
08.2015 - 11.2018
  • Provide coordination and assist in the strategic planning and management of the TRIO Upward Bound program in the rural Four Corners area.
  • Assist the Project Director, who monitors the project budget, including the necessary paperwork required by the institution and/or project.
  • I was tasked with the process of monthly stipend requests, travel forms, travel requests, Microsoft Excel spreadsheets, and maintaining accurate and detailed student records.
  • Was responsible for making sure all purchases were within strict grant, University policy, and regulations.
  • I held a USU purchase card and a travel card. I was responsible for the purchase of supplies for the operation of grants and grant incentives.
  • I sent out bids for large acquisitions, such as travel/transportation, hotels, restaurants, catering events, and purchases for educational events for as many as 65 people.
  • I keep a record of receipts, bids, and awarded contracts needed for Upward Bound Grant/USU records.
  • Created purchase justifications for items above two thousand dollars.
  • I was responsible for the planning, coordination, and execution of academic year college tours and cultural field trips, as well as the summer program and trips. This included all purchases needed for tours and trips.
  • Solely responsible for the gathering, complying, and analyzing data for evaluation to complete summative evaluation reports, and submission of the Annual Performance Reports in the Blumen database.
  • Worked with the county school board and other grants to ensure that our students are successful.
  • Was responsible for making sure all purchases were within strict grant, University policy, and regulations.
  • Account for all purchases in a timely manner, and enter them into the university system.
  • Assist in non-academic social activities, services, and implementation of events.
  • I was responsible for reaching out to the college and giving presentations for Upward Bound and Utah State University Eastern Blanding at local high schools, community events, local branches of government, and schools.
  • Provide monthly, on-site coordination and leadership of the Upward Bound program initiatives to assigned high schools.
  • Updated all student data into the student tracking database, Blumen.
  • Assisted in rewriting the Upward Bound grant.
  • Prepare documents and materials needed for meetings, and send out information to our high school advisors.
  • Served on various university committees.

Procurement Technician

Rocky Mountain Labs Contractor Capefox
11.2017 - 09.2018
  • I track all travel, supply, training, and other assigned charges transactions as the documentation flows through the office in both electronic form and on paper.
  • Updated, maintained and disposed of files in accordance with policy and regulations. File office documents and retrieve them as requested. Ensure maintenance of records meet policies, procedures, and unwritten guidelines.
  • I review, make updates and maintain the Safe and Ambis databases and make corrections accordingly.
  • Provided technical and transactional support to team members and to assigned and unassigned customers as required.
  • Assisted with creating and following through purchase orders, this includes reviewing bids, creating justifications, and market research for items being purchased.
  • Reviewed price quotations to make sure they are honored by vendors.
  • Maintained and reviewed all invoices for assigned purchase agents and make sure that all charges are correct before the reconciliation of funds.
  • Reviewed acquisition request for accuracy, completeness and proper documentation.
  • I maintained clear communication with ender-users and Administrative Officer (AO) on items and funds.
  • Identified proper mechanisms for acquisitions by considering the applicability of Federal Supply Schedules, Blanket Purchase Agreements and existing contract mechanisms such as Indefinite Delivery Contracts.
  • Conducted market research to evaluate the sources of supplies/services, the applicability of contract mechanisms, and to ultimately confirm price reasonableness and best value to the government.
  • Maintained contact with company representatives in order to discuss and attempt to resolve difficulties related to scheduled deliveries, availability of goods and meeting terms of purchase agreements, ordering requirements, technical specifications and quotes.

Admissions Counselor/Career Advisor

Management & Training Corporation
Missoula
05.2012 - 05.2015
  • Conducted outreach activities to recruit students for Job Corps across multiple counties.
  • Screened prospects for income eligibility and disabilities, collecting sensitive documents.
  • Uploaded student data into national Job Corps database CIS for accurate record-keeping.
  • Interviewed applicants, created individual files, and maintained compliance with regulations.
  • Tracked enrolled students’ progress while collaborating with social service agencies for referrals.
  • Assisted graduates in securing employment, identifying job placements and training programs.
  • Documented all placements according to requirements and entered data into secure systems.
  • Managed petty cash and tracked travel expenses during state-wide interviews and presentations.

Sales Manager

Fastline Energy Services
Grand Junction
10.2012 - 05.2013
  • Cold-called and created new relationships with oil field businesses and our sales company.
  • Created job descriptions, reviewed resumes, and selected the best candidates for the company with which we were partnered at the time.
  • Maintained files on candidates and updated candidate information in the database.
  • Maintained current web job postings, created an organized filing system to keep track of candidates, and different companies, and work with people from many different work sectors.

Program Support Clerk

Trapper Creek Job Corps, U.S. Forest Service
Darby
04.2012 - 10.2012
  • In charge of maintaining an orderly applicants' file system, entering file status information into CIS (center database), and ensuring the files are distributed to the correct places.
  • Maintained clear communication between admission counselors and the status of their students via email and phone calls.
  • Resolved student data issues and travel issues.
  • Organize anticipated students' arrivals; this included confirmation phone calls and arranging students' travel to the center with the CIS database.
  • I ordered plane and bus tickets, or made other arrangements for travel; I created student arrival lists and facilitated the coordination between staff members on student pickup.
  • Created, filed, and ensured correct documents were in the student’s files; this included the creation of correct documentation, finding correct documents, and auditing of TARS (Technical Achievement Records) student files.
  • I took student accountability daily, ensuring that all students were accounted for, and that students had the correct duty status in our system.
  • Created, maintained, and coordinated student leave request forms, and helped organize travel for current students.
  • In charge of entering the entrance and separation of each student in the CIS database, and coordination of travel to and from the center.
  • I took, tracked down, and sent out past student records to authorized requestors.
  • Used common office automation and software applications daily.
  • I greeted and provided information to people visiting the center.
  • Maintained an orderly office, file system, and communicated clearly with other staff, students, and the public.

Social Services Assistant

Trapper Creek Job Corps, U.S. Forest Service
Darby
08.2009 - 04.2012
  • Responsible for assisting in the leadership and guidance of students in a variety of group activities.
  • Maintained individual records for each student in CIS, and checked the performance and progress of students in the dormitory.
  • Maintained an orderly file system with dorms, and kept my own log of daily activities.
  • Responsible for recording all significant interactions with students in a running log, documenting student behavior, action plans, and results.
  • Coordinated schedules, set the tone, and made adjustments to the environment to ensure a positive living space for students.
  • In charge of three different student groups on the center.

Education

Secondary Teaching License - (not complete)

University of Montana
Missoula, Montana
05.2011

Bachelor of Science - Anthropology

University of Montana
Missoula, Montana
05.2009

USCG Captain License -

The Captain School
Cape Coral, FL

Skills

  • Microsoft Word
  • Career counseling
  • Student assessment
  • Database management
  • Test administration
  • Policy development
  • Program coordination
  • Data analysis
  • Time management
  • Effective communication
  • Team collaboration
  • Customer service
  • Interpersonal skills
  • Problem solving
  • Cultural awareness
  • Analytical and critical thinking
  • Organization and time management
  • First Aid/CPR
  • Public speaking
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Project
  • Adobe
  • Outlook
  • Banner College software
  • Blumen student software
  • CIS
  • OASIS Job Corps center data base
  • Ambis Government software

References

References available upon request.

Timeline

Lead Career Preparation Period

Trapper Creek Job Corps
05.2024 - Current

Outreach and Admissions/Career Transition Counselor

GBX/Adams Company
09.2023 - 05.2024

Community Programs Coordinator

SAFE in the Bitterroot
01.2023 - 09.2023

Job Coach

Montana Work Solutions
10.2021 - 12.2024

Tree Farmer/owner

Canyon View Nursery
05.2020 - 06.2024

Boat Crew/ Captain

North Capitiva Island Company
12.2019 - 03.2020

Coordinator of Department of Health Professions

Utah State University
05.2019 - 11.2019

Human Resource

Tite Water Energy, LLC
11.2018 - 05.2019

Procurement Technician

Rocky Mountain Labs Contractor Capefox
11.2017 - 09.2018

Upward Bound Coordinator

Utah State University
08.2015 - 11.2018

Sales Manager

Fastline Energy Services
10.2012 - 05.2013

Admissions Counselor/Career Advisor

Management & Training Corporation
05.2012 - 05.2015

Program Support Clerk

Trapper Creek Job Corps, U.S. Forest Service
04.2012 - 10.2012

Social Services Assistant

Trapper Creek Job Corps, U.S. Forest Service
08.2009 - 04.2012

Secondary Teaching License - (not complete)

University of Montana

Bachelor of Science - Anthropology

University of Montana

USCG Captain License -

The Captain School

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Mary Molly Worth