Matthew Grech

• Contributed to the implementation of the CAP Strategic Plan 2023–2027, ensuring alignment with EU agricultural policy objectives.
• Worked on major investment projects, including national initiatives such as Water Services, MGOZ, and various private sector investments.
• Supported the Integrated Administration and Control System (IACS), ensuring accurate management, verification, and compliance of agricultural aid schemes.
• Conduct on-the-spot (OTS) inspections and farmer compliance checks in line with EU regulatory frameworks.
• Monitor eco-schemes and funded investment projects whilst keeping in line with the Statutory Management Requirements (SMR).
• Compile detailed inspection reports, including identification of breaches and assessment of force majeure cases.
• Organise and coordinate stakeholder meetings, ensuring effective follow-ups and continuous communication between entities.
• Conduct Farm Accountancy Data Network (FADN) surveys, collecting and analyzing key national agricultural data.

• Managed high volumes of phone calls and emails from the general public, ensuring efficient routing to the appropriate departments while maintaining a consistently professional approach.
• Oversaw daily administrative operations, including updating room schedules in line with client and staff requirements.
• Coordinated the creation and scheduling of training courses, liaising closely with lecturers to resolve issues efficiently.
• Maintained continuous communication with colleagues and stakeholders, ensuring smooth and effective day-to-day operations.

Community Inclusive Employment Scheme (CIES):

• Served as a key point of contact between local councils, LSF, and the Parastatal Section of Jobsplus.
• Maintained accurate and well-organised records, both physically and digitally, ensuring full traceability and accountability.
• Monitored ongoing processes closely, ensuring effective coordination and control through strong communication.

Data Management & Administration:

• Managed and tracked applications, correspondence, and official documentation, including retention records and scheme-related data.
• Maintained structured Excel and Word databases to ensure accurate record-keeping and efficient data retrieval.
• Streamlined internal processes by introducing more efficient systems, improving overall workflow and productivity.

Additional Exposure & Responsibilities:

• Gained cross-departmental experience by supporting multiple schemes, including A2E, Trade Testing, Training Pays, and the Average Wage Scheme.
• Performed verification checks on grants and applications prior to processing, ensuring compliance and accuracy.

• Executed day-to-day administrative tasks, including transport arrangements, filing, data entry, handling invoices, and attendance records, while maintaining an organized office environment. Performed clerical duties at a senior level to ensure the smooth functioning of office operations. Managed weekly rosters in a fair and balanced manner to assign roles efficiently.

• Utilized the Structural Funds Database (SFD) to process invoices and reimbursement claims for EU-funded projects, such as ESF.02.048 – The VASTE Programme. Responsibilities included cross-checking and inputting all relevant details into SFD, scanning and uploading required documents for the Line Ministry and the Treasury, and facilitating direct payments to suppliers or reimbursement claims submitted by beneficiaries and project partners.

• Additionally, assisted in maintaining an organized store for the work provided by JobsPlus Msida as part of their training services. Coordinated with my supervisor to ensure that office supplies and stock levels were consistently up to date.

• Provided administrative support across multiple hospital wards, including the emergency department, adapting effectively to high-pressure and fast-paced environments.
• Handled a range of clerical duties, including managing correspondence, filing, handling phone calls, and supporting nurses and medical staff in daily operations.
• Ensured strict compliance with established procedures and protocols at all times.

• Recorded and maintained data related to health and safety procedures, ensuring compliance with company standards.
• Contributed to a positive team environment by supporting colleagues and promoting effective teamwork.
• Worked efficiently in a fast-paced environment while consistently adhering to company policies and procedures.