Summary
Overview
Work History
Education
Skills
Certification
Additional Information
Websites
References
Timeline
Generic

Michele Smith

East Helena

Summary

Seasoned Contract Specialist/Contracting Officer with strong background in procurement, contract management, and negotiation. Possess solid understanding of federal acquisition regulations and commercial contracting methods. Skilled at fostering positive vendor relationships and reducing operational costs through strategic contract management. Known for improving efficiency, streamlining processes, and ensuring compliance.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Contract Specialist

Department of the Army
Huntsville
10.2022 - Current
  • Analyzed price proposals, financial reports and other data to determine reasonable prices.
  • Reviewed details on incoming contracts and service agreements to keep pricing correct.
  • Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
  • Developed contractual agreements, including terms and conditions, in accordance with established policies and procedures.
  • Identified areas of risk in proposed contracts and recommended changes or alternatives that reduced exposure while meeting customer needs.
  • Conducted market research to identify potential new suppliers and products.
  • Collaborated with other departments, such as legal and finance, to resolve issues related to contract development or execution.
  • Maintained up-to-date knowledge of government procurement regulations and practices.
  • Ensured that all signed contracts were properly filed in an organized manner for easy retrieval.
  • Submitted project closeout documents in accordance with contract terms.
  • Performed cost analysis on current contracts versus competitive bids from other vendors.
  • Conducted research and compiled solicitation packages for contracting officer.

Supervisory Contract Specialist

Department Of The Navy
Bremerton
06.2021 - 10.2022
  • Evaluated individual and team business performance and identified opportunities for improvement.
  • Participated in meetings with internal stakeholders to discuss proposed changes or modifications required for existing contracts.
  • Assigned work and monitored performance of project personnel.
  • Reviewed proposed contracts against established policies, guidelines and legal requirements to identify critical issues.
  • Served as primary point of contact for external customers in regards to contracted services provided by the organization.
  • Provided guidance on contractual interpretation when requested by internal stakeholders.
  • Negotiated contracts with vendors to secure favorable terms and pricing.
  • Identified and mitigated business and legal risks in prospective and existing contracts.
  • Resolved conflicts between supplier and contractor performance issues, customer needs, and budget constraints.
  • Delegated work to staff, setting priorities and goals.
  • Reviewed requests for proposal to determine appropriate actions needed to meet customer requirements.
  • Managed the contract life cycle from initiation through closeout, including renewals and extensions.
  • Remained calm and professional in stressful circumstances and effectively diffused tense situations.
  • Maintained a database of approved vendors and suppliers for future reference purposes.
  • Investigated customer complaints regarding contractor performance or services rendered.
  • Reviewed employee performance and provided ongoing feedback and coaching to drive performance improvement.
  • Planned and delivered training sessions to improve employee effectiveness and address areas of weakness.
  • Produced thorough, accurate and timely reports of project activities.
  • Coordinated with various departments throughout the organization on contractual matters.
  • Planned and led team meetings to review business results and communicate new and ongoing priorities.
  • Completed day-to-day duties accurately and efficiently.
  • Identified needs of customers promptly and efficiently.
  • Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
  • Updated and maintained databases with current information.
  • Provided excellent service and attention to customers when face-to-face or through phone conversations.
  • Drafted and negotiated contracts, ensuring terms comply with applicable laws and regulations.
  • Maintained records of all contract documents in a secure filing system.

Supervisory Contract Specialist

Defense Logistics Agency Land And Maritime
Bremerton
10.2019 - 06.2021
  • Evaluated individual and team business performance and identified opportunities for improvement.
  • Participated in meetings with internal stakeholders to discuss proposed changes or modifications required for existing contracts.
  • Conducted research into potential vendors and suppliers in order to identify best value solutions for assigned projects.
  • Evaluated bids received from prospective contractors in order to select the most advantageous offer.
  • Reviewed proposed contracts against established policies, guidelines and legal requirements to identify critical issues.
  • Served as primary point of contact for external customers in regards to contracted services provided by the organization.
  • Provided guidance on contractual interpretation when requested by internal stakeholders.
  • Negotiated contracts with vendors to secure favorable terms and pricing.
  • Identified and mitigated business and legal risks in prospective and existing contracts.
  • Resolved conflicts between supplier and contractor performance issues, customer needs, and budget constraints.
  • Organized team activities to build camaraderie and foster pleasant workplace culture.
  • Delegated work to staff, setting priorities and goals.
  • Interviewed prospective employees and provided input to HR on hiring decisions.
  • Reviewed requests for proposal to determine appropriate actions needed to meet customer requirements.
  • Managed the contract life cycle from initiation through closeout, including renewals and extensions.
  • Remained calm and professional in stressful circumstances and effectively diffused tense situations.
  • Maintained a database of approved vendors and suppliers for future reference purposes.
  • Trained staff on contract management systems and procedures.
  • Reviewed employee performance and provided ongoing feedback and coaching to drive performance improvement.
  • Resolved customer inquiries and complaints requiring management-level escalation.
  • Produced thorough, accurate and timely reports of project activities.
  • Coordinated with various departments throughout the organization on contractual matters.
  • Reviewed completed work to verify consistency, quality, and conformance.
  • Planned and led team meetings to review business results and communicate new and ongoing priorities.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Assessed contractor performance against established criteria, such as delivery schedules or quality specifications.
  • Maintained records of all contract documents in a secure filing system.
  • Drafted and negotiated contracts, ensuring terms comply with applicable laws and regulations.
  • Mediated conflicts between employees and facilitated effective resolutions to disputes.

Contract Specialist

Department Of The Navy
Bremerton
06.2018 - 10.2019
  • Managed contract closeout process, resolving all issues prior to release of final payment.
  • Collaborated with management to assess materials needs and look for improved options to better meet changing demands.
  • Researched vendor pricing trends to support negotiation of new contracts or renewals of existing contracts.
  • Participated in meetings with internal staff members to discuss upcoming procurements or ongoing projects.
  • Analyzed price proposals, financial reports and other data to determine reasonable prices.
  • Reviewed details on incoming contracts and service agreements to keep pricing correct.
  • Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
  • Developed contractual agreements, including terms and conditions, in accordance with established policies and procedures.
  • Identified areas of risk in proposed contracts and recommended changes or alternatives that reduced exposure while meeting customer needs.
  • Analyzed performance of current contracts to identify amendment additions and ensure full regulatory compliance.
  • Administered contract change requests and resolution.
  • Conducted market research to identify potential new suppliers and products.
  • Collaborated with other departments, such as legal and finance, to resolve issues related to contract development or execution.
  • Monitor existing contracts for upcoming expiration dates, subsequently coordinating with appropriate channels for contract re-negotiation and possible renewal.
  • Identified contract changes potentially occurring during agreement's lifecycle.
  • Maintained up-to-date knowledge of government procurement regulations and practices.
  • Monitored contractor performance against contractual obligations to ensure timely completion of projects.
  • Ensured that all signed contracts were properly filed in an organized manner for easy retrieval.
  • Provided guidance on contractual matters to internal stakeholders.
  • Analyzed requests for proposals to determine appropriate responses based on customer requirements.
  • Performed cost analysis on current contracts versus competitive bids from other vendors.
  • Stayed abreast of relevant industry rules and regulations to keep organization compliant.
  • Negotiated, renegotiated and administered contracts with suppliers and vendors.

Contract Specialist

Air Force Sustainment Center
Robins AFB
08.2014 - 06.2018
  • Researched vendor pricing trends to support negotiation of new contracts or renewals of existing contracts.
  • Participated in meetings with internal staff members to discuss upcoming procurements or ongoing projects.
  • Analyzed price proposals, financial reports and other data to determine reasonable prices.
  • Reviewed details on incoming contracts and service agreements to keep pricing correct.
  • Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
  • Developed contractual agreements, including terms and conditions, in accordance with established policies and procedures.
  • Oversaw changes and coordinated change orders and contract reviews.
  • Identified areas of risk in proposed contracts and recommended changes or alternatives that reduced exposure while meeting customer needs.
  • Analyzed performance of current contracts to identify amendment additions and ensure full regulatory compliance.
  • Administered contract change requests and resolution.
  • Conducted market research to identify potential new suppliers and products.
  • Received and reviewed department supply requisitions and placed appropriate orders based on need and available funds.
  • Established relationships with key suppliers, contractors through regular communication regarding their products, services offered.
  • Strengthened documentation traceability, developing organizational systems for contracts, records, reports and agendas.
  • Conducted research and compiled solicitation packages for contracting officer.
  • Reviewed and evaluated proposed contract documents to ensure compliance with applicable laws and regulations.
  • Provided updates on status of contract processes to upper management and other important personnel.
  • Sought out and evaluated vendors, negotiated prices and completed contracts.
  • Reviewed purchase orders for accuracy and compliance with company policies.
  • Negotiated contracts with suppliers to obtain best value for goods and services.
  • Prioritized and organized tasks to efficiently accomplish service goals.

Education

Bachelor of Arts - Organizational Management

Ashford University
Clinton
05-2010

Skills

  • Contract negotiation
  • Regulatory compliance
  • Risk assessment
  • Cost analysis
  • Market research
  • Contract administration
  • Purchase order processing
  • Proposal evaluation
  • Customer service
  • Conflict resolution
  • Team leadership
  • Time management
  • Effective communication
  • Analytical skills
  • Procurement policies
  • Contract performance management
  • Contract terms negotiation
  • Contract management
  • Procurement
  • Dispute resolution
  • Pricing negotiation
  • Contract performance monitoring
  • Contract closeout
  • Requests for information
  • Excellent communication
  • Proficient in [software]
  • Interpersonal and written communication

Certification

  • DAWIA Contract Level I (August 2015)
  • DAWIA Contract Level II (December 2020)
  • DAWIA Contract Level III (February 2021)

Additional Information

  • Proficient in Microsoft Office to include but not limited to MS Word, Power Point, and Excel.
  • Highly experienced in systems such as; Wide Area Workflow (WAWF), System for Award Management (SAM), Contractor Performance Assessment Reporting System (CPARS) and Electronic Subcontracting Reporting System (eSRS).

Websites

References

References available upon request.

Timeline

Contract Specialist

Department of the Army
10.2022 - Current

Supervisory Contract Specialist

Department Of The Navy
06.2021 - 10.2022

Supervisory Contract Specialist

Defense Logistics Agency Land And Maritime
10.2019 - 06.2021

Contract Specialist

Department Of The Navy
06.2018 - 10.2019

Contract Specialist

Air Force Sustainment Center
08.2014 - 06.2018

Bachelor of Arts - Organizational Management

Ashford University

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Michele Smith