Priscilla Scicluna

HR Roles

• Ensuring employees are engaged/terminated with Jobsplus
• Compliance and submission of work permits with ID Malta

Key Book-Keeping Roles

• Posting of Debtors & Creditors purchase orders and invoices using Sage and also Acumatica
• Bank Reconciliation

Administration

• Attendance for all employees from Spektrum system on a daily bases trough the system from punches
• Job Costing system inputting in the system according to projects ongoing
• Contacting suppliers to get best prices of material being used in the factory
• Ordering of material for the factory and even all items needed for the daily office use
• Making appointments / meetings both in Malta and abroad according to the Director needs
• Booking flights

• Maintain the Managing DIrector's daily schedule.
• Assisting the Management Team in ensuring the smooth running of the Company's Administrative Office on a day-to-day basis.
• Manage communication including emails and phone calls.
• Screen phone calls, redirect calls and take messages.
• Managing the daily, weekly and monthly agenda and schedule new meetings and appointments.
• Preparing and distributing correspondence, memos and forms as necessary.
• Maintain an up to date filing system.
• Maintain and order office supplies for both Head Office and Pharmacies.
• Prepare Purchase Orders
• Receive invoices and review for accuracy.
• Coordinate travel arrangements including transportation and accommodation.
• Organising and schedule staff training as shall be required.
• Assist in compiling all necessary HR information for payroll purposes on a monthly basis
• Preparing monthly sales statistics.
• General office duties.
• Assisting in the preparation of documents for day to-day-meetings.
• Overseeing pharmacy needs vis-a-vis maintenance, permits, housekeeping, etc..

HR Roles

Ensuring employees are engaged/terminated with Jobsplus

Compliance and submission of work permits with ID Malta

Key Book-Keeping Roles

Posting o Debtors and Creditors invoices/purchase orders

Bank reconciliation

• General office duties for all tasks needed re Covid vaccination in Community Clinics.
• Answering telephone queries from Health Centres, Community Clinics and citizens.
• Coordinating and scheduling trough new cohorts for all the team including securities, nurses and guiding patients according to their needs.
• On site visits and inspections on a regular basis

• Working directly with the Logistics Principal.
• Answering phone calls from all the Hospital including wards and stores. Helping them with their daily needs.
• Handling e-mails and scheduling appointments for meetings.
• Wards quotas re consumable items according to their needs and growth.
• Inspections in all MDH
• Preparing needed statistics
• Creating codes for new items received in stores
• Other general office duties.

• Cashier including customer care.
• Handling money.

• Customer Care / Cashier
• Handling money

• Sales assistant