Shayna Berberet
Helena
Summary
Versatile Executive Assistant with extensive experience in project management and administrative support. Excels in organizing office procedures, managing executive schedules, and facilitating effective communication within teams. Strong background in data entry and document management, ensuring a well-organized and efficient work environment.
Overview
12
12
years of professional experience
Work History
Administrative Assistant - mostly remote
Maximus
Helena
02.2025 - Current
- Prepared onboarding materials for new hires, facilitating smooth integration into the team.
- Maintained filing systems for easy access to important documents, enhancing organization and retrieval efficiency.
- Collaborated with team members to improve office procedures and workflows.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Managed database systems containing customer contact information.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Coordinated mailings by sorting mail and preparing packages for shipping, ensuring timely delivery and communication.
Executive ASSISTANT/OFFICE MANAGER
MEADOWLARK CREATIONS
09.2014 - Current
- Managed executive calendars and scheduled meetings efficiently.
- Coordinated travel arrangements and itineraries, ensuring seamless executive travel experiences.
- Prepared reports, presentations, agendas, and minutes to support executive decision-making.
- Prepared and edited correspondence, reports, and presentations.
- Assisted in project management by tracking deadlines and deliverables.
- Liaised with vendors to ensure timely office supply procurement.
- Supported onboarding processes for new employees through orientation coordination.
- Maintained confidential records and files related to executive operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Drafted legal documents, including briefs, motions, and contracts, for review.
ADMINISTRATIVE ASSISTANT
BLACK DIAMOND MORTGAGE
01.2015 - 07.2015
- Ensured document compliance with regulatory standards to maintain operational integrity
- Directed phone and email traffic to loan officers to streamline communication and improve response times
- Scheduled inspections, closings, and title assessments
- Compiled data and entered into forms for broker review to facilitate accurate loan processing
Education
LAW AND SOCIETY -
PENN STATE WORLD CAMPUS
03-2029
PSYCHOLOGY MINOR -
PENN STATE WORLD CAMPUS
03-2029
Skills
- Office administration
- Efficient Scheduling
- Calendar Management
- Meeting planning
- Document drafting
- Document editing
- Documentation and reporting
- Report writing
- Compliance Support
- Project management
- Microsoft Outlook
- Microsoft PowerPoint
- Spreadsheet management
- Workflow planning
- Customer service
- Time management
- Multitasking prioritization
- Business communication
- Leadership support
- Record management
- Professional correspondence
References
- Amanda Kapucnick, Owner/CEO, Meadowlark Creations, Papillion, NE, 68133, 402-685-3576, akapucnick@gmail.com, Employed by Amanda., 09/01/14 to 06/01/22
- Samantha Graeson, Assistant to Executive Assistant, Meadowlark Creations, Papillion, NE, 68133, 209-798-5365, Samgraeson@gmai.com, Manager, 09/01/14 to 06/01/22
- Janette Hawkins, Bookkeeper, Meadowlark Creations, San Clemente, CA, 92672, Unknown current Number, jghawkins84@gmail.com, Non Direct Employee, 07/12/17 to 06/01/22
Timeline
Administrative Assistant - mostly remote
Maximus
02.2025 - Current
ADMINISTRATIVE ASSISTANT
BLACK DIAMOND MORTGAGE
01.2015 - 07.2015
Executive ASSISTANT/OFFICE MANAGER
MEADOWLARK CREATIONS
09.2014 - Current
LAW AND SOCIETY -
PENN STATE WORLD CAMPUS
PSYCHOLOGY MINOR -
PENN STATE WORLD CAMPUS