Jamison Gordon
Missoula
Summary
Driven and resourceful Executive Assistant skilled at offering high-level administrative support to senior-level staff. Highly skilled in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Strong experience organizing large meetings, team events and managing vendors.
Overview
12
12
years of professional experience
Work History
Sr. Executive Assistant
MyEA.Now
08.2022 - Current
- Communicate on behalf of C-suite to stakeholders including board members, executive staff and company-wide communications
- Management of multiple complex calendars through creative solutioning and collaboration
- Travel management for executives and team travel as needed
- Expense reconciliation for shared purchasing and executive accounts
- Design, organize, execute and assist with team activities (staff meeting agendas, all-hands meetings, off-sites and team social events, including vendor and budget management
- Act as an effective barometer for highly sensitive executive team issues, often with competing interests, to determine levels of urgency and appropriate courses of action in collaboration with other administrative and business partners and executive staff
- Drive follow-through on leadership-owned tasks that maintain high-level KPI's to ensure measurable improvement of business objectives by assisting with prioritization of projects, communications and meetings
- Act as a liaison for senior leaders with their direct reports and supporting business partners, exercising discretion and judgment in determining availability and priorities of senior leadership
- Create, edit and maintain business-critical documentation for senior leaders and company-wide communications
- Partner with Recruiting to schedule candidate interviews
- Back-up for other Admin team members
Operations Specialist
ClassPass
11.2018 - 08.2022
- Managed daily operations of a 250+ person office, including managing vendors and maintenance staff, supply ordering, food & beverage stocking, meeting room scheduling, and office setup
- Conducted both short and long term planning for team events, including team dinners, happy hours, holiday parties, and volunteer events
- Project managed $1.2M buildout of additional office space, worked with architect. construction and design teams to deliver additional office space on deadline and under budget
- Provided additional in-house support for executive leaders
Partner Development Associate
ClassPass
02.2018 - 10.2018
- Identified and targeted potential U.S.- based health and wellness business clients through various channels, including cold calling, email campaigns, and social media outreach
- Followed up with inbound leads
- Engaged with potential clients to understand their needs, educate them about ClassPass offerings, and qualify their interest in the services
- Performed sales presentations to potential clients
- Maintained daily high-volume KPI's and metrics
Visual Merchandiser
H&M
06.2015 - 02.2018
- Enhanced store sales by creating visually appealing and strategically placed product displays.
- Increased customer traffic through effective window displays that showcased new products and promotions.
- Analyzed sales data to identify trends and adjust visual merchandising plans accordingly, maximizing revenue potential.
- Managed mannequin styling, ensuring alignment with current fashion trends and company branding guidelines.
- Provided ongoing feedback on display performance to store management, enabling continuous improvement in visual merchandising techniques.
Assistant Manager - Operations
Ulta Beauty
09.2014 - 05.2015
- Utilized the company’s task management system to prioritize and ensure the execution of all operational focuses, inclusive of ad set processes, visual sets, planograms, realignments, inventory life-cycle related processes, pricing updates, cleaning, and replenishment
- Supported all aspects of associate professional development, including training, coaching, and succession planning
Assets Protection Team Leader
Target
01.2012 - 09.2014
- Identified shortage risks in key divisions and developed a strategy and tactics to reduce shortage and drive profitable sales
- Managed the identification and resolution of internal investigations
- Managed the prevention, identification and resolution of external theft incidents and investigations
Education
Bachelor of Arts - Theatre Arts
University of Montana
Missoula, MTSkills
- Strong Organizational, Project Coordination and Process Improvement Abilities
- Executive Support and Event Planning Expertise
Timeline
Sr. Executive Assistant
MyEA.Now
08.2022 - Current
Operations Specialist
ClassPass
11.2018 - 08.2022
Partner Development Associate
ClassPass
02.2018 - 10.2018
Visual Merchandiser
H&M
06.2015 - 02.2018
Assistant Manager - Operations
Ulta Beauty
09.2014 - 05.2015
Assets Protection Team Leader
Target
01.2012 - 09.2014
Bachelor of Arts - Theatre Arts
University of Montana
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