Martie Mizzi

• Streamlined processes to improve and optimise office operations.
• Created classification systems to manage archives.
• Handled negotiations with outside vendors and service agencies to meet group needs.
• Maintained smooth-running business operations by delegating priorities to staff abilities.
• Liaised with external auditors to ensure complete compliance to regulations.
• Managed payroll operations for team of employees.
• Maintained compliance with company standards and legal requirements.
• Prepared year-end accounts, VAT returns and personal tax returns ahead of deadlines.
• Tracked expenses and inventory purchases against budget guidelines to maintain financial controls.
• Maintained cash flow by monitoring bank balances and cash requirements.
• Compiled monthly journal entries into general ledger system.
• Reconciled accounts and resolved both internal variances and discrepancies in external documentation.
• Led annual salary reviews, talent reviews, succession planning and performance management.
• Reviewed and renewed company policies, ensuring strict legal compliance across all business activities.
• Maintained precise, detailed staff and company records for thorough reference.

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• Attended Board and AGM meetings, taking notes, drafting and distributing minutes and actioning recommendations as required.

• Oversaw daily office operations and equipment maintenance.
• Created weekly and monthly reports and presentations, enabling improved operational analysis.
• Processed new clerical requests and followed up to ensure timely completion and complete satisfaction with results.
• Kept office tidy, organised and stocked with supplies.
• Reviewed bank statements, general ledgers and expense reports to reconcile costs with budget requirements.
• Sorted and distributed incoming mail to correct recipients throughout busy office environments.
• Maintained office files for reliable reference, including electronic and hard copies.
• Processed invoices and payments using accounting software.

• Kept office tidy, organised and stocked with supplies.
• Entered handwritten data into computers for easy retrieval.
• Handled basic invoicing and mail management for office staff.
• Kept inventory of office supplies and ordered new items when necessary.
• Sorted and distributed incoming mail to correct recipients throughout busy office environments.
• Processed new clerical requests and followed up to ensure timely completion and complete satisfaction with results.
• Carefully maintained financial filing system.
• Provided support to the compnay and other forums ast required, including drafting agenda papers and taking minutes.
• Processed invoices and payment runs with complete accuracy.

• Organised master calendar of appointments, operational targets and projects.
• Sourced and ordered office supplies within allocated budget.
• Supervised administrative work in the office and set goals for staff.
• Kept files organised and up-to-date for accurate record-keeping purposes.
• Photocopied and printed presentations and reports for meetings.
• Drafted documents and reports for management review.
• Screened incoming phone calls and relayed detailed messages.
• Scheduled meetings, conferences and appointments.
• Prioritised incoming communications to filter out basic requests and minimise disruptions.
• Booked flights and hotels for domestic and international meetings.
• Arranged supplies, documents and spaces for meetings.

• Screened and verified visitor IDs, maintaining security of personnel and office environment.
• Embodied company values through friendly and reliable customer service.
• Provided clerical support to company employees, including copying, faxing and file management.
• Delivered front of house duties with warm and professional manner.
• Acted as first point of contact for wide range of personnel.
• Collected and distributed incoming mail, employing strict confidentiality throughout.
• Answered telephone calls , compiling detailed notes and promptly forwarding as required.
• Admitted guests into buildings to control site access.
• Maintained accurate and up-to-date records for smooth handovers.
• Kept reception area clean and neat to give visitors positive impression of the company.